Flip City's Splash and Swing Summer Camp Program 2010
WHAT PARENTS NEED TO KNOW
Registration: We accept children between the ages of 3-12 years. The morning programs are available for co-ed children ages 3-12. The afternoon or full-day programs are open to ages 4-12. Children must be the appropriate ages during the days they are registered for in order to attend. Children must be potty trained. A completed registration form and payment holds a spot. We do not close registration by a specific date, therefore additional days/weeks may be added throughout the summer based on space availability/staffing. Please see cancellation policy. Please see forms sections below.
MUST HAVE FORMS/ITEMS: Prior to your child's first day, parents or court appointed guardians will have to complete:
1) Registration form with full payment
2) Permission form
3) Waiver form
4) Billerica Town Form
5) Pick-Up Authorization Form (if needed; individual must be age 18 and older only)
6) Copy of private or state health insurance card
7) copy of latest physical (must be within one year of child's camp date)
8) updated immunization record (can not be handwritten)
9) Parent/Guardian must review all policies listed on the registration form/brochure and posted here on the Flip City website.
These forms/items are required in order to participate. Children who arrive without these forms will NOT be able to attend and there will be no refunds or rescheduling permitted.
Cancellations: Must be made in writing and received by May 15th by 12:00pm or you will be responsible for the entire payment. All non-payments will be forwarded to a collection service. No Refunds/No Credits will be issued at any time regardless of reason. Missed days cannot be refunded/credited; Due to ratios and staffing rescheduling is not permitted. The office is open M-W only for US Mail (M-F July 6-Aug 27). We will continue to accept registrations after May 15th; however they must be paid in full and will NOT have an option for cancellation.
Drop-Off/Pick-Up Policy: Drop-Off and Pick-Up must occur IN the building. Parents are not permitted to drop-off their child at the door or pick-up in the parking lot.
Please note our staff will arrive before the start of camp. However the doors will not open for camp until 8:30AM. Doors will open at exactly 8:30am for AM drop-off. Drop-offs are not permitted before 8:30am. AM pick-up is from 12:15-12:30. PM drop-off begins at 1:00pm. Children can not be dropped off before 1:00pm. PM pick-up is from 5:15-5:30pm. Please be considerate and arrive and pick-up during the appropriate times. See late pick-up fees below.
ATTENTION PARENTS/GUARDIANS, IF YOU ARE NOT PICKING-UP YOUR CHILD, you must SUBMIT IN WRITING (signed and dated) a pick-up authorization notice for another adult (age 18 and older) to pick-up your child. The authorized individual must present a valid photo ID. Other methods of pick-up must be cleared by the board of health.
Campers must be checked-in at drop-off and signed out at pick-up at the main office. Please have a picture ID ready.
Late Pick-Up Fees: A $1/minute/child fee will be charged and due immediately for late pick-ups at the 12:30pm and 5:30pm times. Late pick-ups cause anxiety in children and staff. Our staff has responsibilities to their families and is paid until pick-up times only. Children continuously picked up late will be dismissed from the program with no refunds.
Payments/Fees/Discounts: Payments are due in full at the time of registration. See office hours. Siblings must attend anytime in the same week to receive the discount. Discount applies to lesser priced child/week. Children will not be registered without a full payment. All Fees/deposits/payments will NOT be waived/refunded/credited for any reason. Returned checks will assess a $35 return fee. Re-Deposited checks will asses a $15 fee.
Medical: Parents are responsible for noting on the medical form, any health care needs specific for their child (EI. asthma, food allergies, etc.)
Administering Medication: Medication (such as inhalers, epi-pen, etc.) must be turned into the office daily upon arrival. Medication cannot be kept in the child's cubby. All OTC (over the counter) or prescription medication must have a valid prescription label and be in its original container for proper use. Parent's must fill out a Medical Administration form. Parent's must pick-up the medication at pick-up time. If a child is put on an antibiotic that child can not attend camp until 24-36 hours after his or her first dose.
Emergency Contact Information/Emergency Procedure: Current Emergency contact information is required. If at any point you change this information you are required to contact us with the new information immediately. In case of an serious emergency injury/illness 911 will be called. Child will be transported by ambulance to nearest hospital. In situations where a parent can not be reached move on to the next emergency contact listed. Minor injuries requiring basic first aid, such as cuts or scrapes will not require a phone call to the parent. We will however have written notification for you upon pick-up. Please note depending on the illness of a child, parent pick-up may or may not be required.
What if my child is ill: Children cannot attend if they present with, but not limited to, the following symptoms: severe sunburn, fever, cough, runny nose, rash/hives, ear, nose or throat infection, virus/flu like symptoms, etc, pink eye, vomiting, or other contagious symptoms/viruses. Please call that your child will be absent. Parent's of children at camp who present with any of these symptoms, for any reason, will be called for immediate pick-up. All children must be fever & symptom free (without medication) for 24 hours prior to returning. For example if your child is absent or dismissed on a Tuesday for vomiting or a fever, he or she cannot return on Wednesday since symptoms are present during that 24 hour period.
What if my child gets sick while at camp: When meeting the needs of a mildly ill child at camp presenting with, but not limited to, any of the above symptoms, he or she will be placed in a quiet comfortable rest area, away from other children however still supervised by staff until picked-up by a parent or other authorized adult. Children with a fever of 99°or higher will be dismissed from camp. Children presenting with any of the above, but not limited to, symptoms, for any reason, will be dismissed from camp.
Walk-In Registrations: We are only able to accept walk-in registrations if the 2 following conditions are met:
1) Counselor to camper ratio stays within appropriate limits. If another counselor can be called-in to remain in ratio, the camper may join the program once the counselor has arrived. Camper must remain in the waiting area with his or her parent until admission is permitted; We are not responsible for your child during the waiting period. There will be NO pro-rating of camp hours. Full payment is due regardless of waiting time.
2) All required forms, medical information, and full payment are presented at check-in and are approved prior to entering the camp area. Any error in paperwork may prevent your child from participating.
What to bring: Please send your children (AM or PM) with a daily back pack containing:
Label all items with your child's full name!
♦ a bathing suit (getting wet could be a non-scheduled surprise!)
♦ *swim vest (for swimming days only for those who need them)
♦ towel
♦ water shoes
♦ *sunscreen SPF 30+ (see below)
♦bug spray
♦sun glasses
♦water bottle
♦full-set change of clothes, socks and sneakers
♦sneakers and socks (Children may wear sandals. They must have socks and sneakers available in their back pack daily.)
♦*We provide snacks for AM and PM.
♦*A healthy well balanced cold lunch and drink for full-day children.
*Read below
1) Parents are responsible to ALWAYS apply one full heavy application of sunscreen daily before arriving at Flip City. Even in the AM program we may go outside for snack or activities/crafts.
2) We do provide peanut-free snacks and drinks; however Full-Day children must come with a bagged lunch and drink. Please do not provide your child with a heat-up lunch. If a lunch is forgotten we will contact the parent first, if needed the emergency contact, to bring a lunch to the facility.
3)You are welcome to provide your child with your own snack. Snack sharing is not allowed, even between siblings. Please pack separate snacks for your children.
4) Even though there is staff supervision and lifeguards during "open-swim" swimming days, children needing assistance should bring an appropriate swim level SWIM VEST/JACKET. We do not recommend arm swimmies, since children cannot fully move their arms. Please visit your local pool store for swim vest/jacket assistance. Parents are responsible for determining their child's swim ability.
What to Wear:
♦ Wear comfortable, non-restrictive, fitted active wear (avoid jeans, skirts, etc).
♦ Please avoid apparel with buckles, zippers, snaps, etc.
♦ Please avoid apparel that is overly large, baggy or long.
♦ Make sure you're wearing pants, shorts, or leotard, avoid wearing a skirt.
♦ Children enter the gym area with bare feet, please remove socks and tights.
♦ Please leave all jewelry, large hair clips, and headbands at home.
♦ Make sure long hair is pulled up into a ponytail.
♦ Most importantly, wear a SMILE!
Bathroom Use: Campers must be potty trained. We have several scheduled bathroom breaks throughout the day. If your child needs to use the bathroom outside of these times he or she will be escorted. Please note that we can not enter the bathroom itself while your child is occupying it. If he or she needs assistance we can send in a sibling only. We can not assist your child for any reason. Therefore, please dress your child in appropriate clothing that can be easily adjusted by him or herself.
If your child has a bathroom "accident" that requires a change of clothes please note we can not change your child. If your child can not change by him or herself a phone call will be made to you first and then your emergency contact second to come to the facility to change the clothes. We will do all that we can to prevent your child from sitting in wet or soiled clothing.
If you have any information that will make bathroom time successful for your child please share it with us.
Field trips/swimming/events: If your child can not attend a scheduled event then they cannot attend that day. Please see our activity schedule. All schedules are subject to change. These off-premises events usually occur during the afternoon part of the program. Please note that during AM or PM programs weekly state mandated fire drills will be conducted and the children will be walked off the premises. All camp children are required to participate in these drills by law and permission does not apply.
♦ Even though there is staff supervision and lifeguards during swimming days, children needing assistance should bring an appropriate swim level SWIM VEST/JACKET. We do not recommend arm swimmies, since children cannot fully move their arms. Please visit your local pool store for swim vest/jacket assistance. Parents are required to determine their child's swim ability. Children will have open swim time from 1:30-3:00 at the Shawsheen Technical High School. Please see activity schedule for swim days.
♦ For local nearby events, such as field games or playground time, the children walk with instructors. For activities considered too far to walk, children & staff will be transported by either school bus or limousine services.
♦ When on a field trip campers are required to wear their "Splash and Swing" T-shirt! If your child attends camp on a field trip day without it there will be a $10 charge for an additional shirt (appropriate size not guaranteed).
♦Please note that our return time from field trips will vary anytime from 3:30pm-5:00pm depending on the event scheduled. If you need to dismiss your child early from camp while we are at a field trip, you will have to meet us at the field trip destination to pick-up and sign out your child. We can not return early than planned.
Policies: Parents may request to review the following: Background Check Policy, Health Care Policy & Discipline Policy as well as procedures for filing a grievance during regular camp business hours.
Lost/Stolen Items: Flip City Gymnastics, Inc. is not responsible for lost or stolen items. Please label all your child's items with their full name.
Any and all policies and procedures are subject to change at any time for any reason. If you have a question that you cannot find the answer, please contact the office for assistance. Thank you.